Unable to attend a Council meeting but want to provide input? Submit your input in writing

At each regular Council meeting, there are opportunities for the public to address Mayor and Council. This is generally done verbally by speaking at a meeting in person or online via Zoom video webinar. The City of Port Moody is now accepting written submissions from the public through a written public input process as long as specific criteria are met. 

“Our Council is committed to the principles of good governance including openness and transparency, and to listening to all the different voices in our community” said Mayor Meghan Lahti. “Accepting written input will mean more opportunities for our residents to get involved in their government and share their thoughts on matters that are important to them.” 

Written submissions must be no more than 750 words and received at least seven hours before the start of a meeting. For example, the deadline for a 7pm meeting would be 12pm (noon) the same day. Eligible submissions will be included in a written public input package that is provided to Council as an on-table item at the meeting and posted online the day after the meeting at portmoody.ca/councilcalendar. 

Submissions may include:

• a request for information or clarification regarding corporate activities and/or initiatives;
• the conveyance of information; and/or
• a complaint pertaining to corporate service delivery. 

Written submissions that include any of the following will NOT be included in the written public input package:

• matters handled by the City’s Human Resources and/or Payroll Services departments;
• matters protected under the Freedom of Information and Protection of Privacy Act (FIPPA) that cannot be reasonably redacted;
• sensitive or confidential matters, including matters being considered in Closed Council; and/or
• content that is deemed to be or to include parts that are threatening, deliberately and unreasonably repetitious, defamatory, or otherwise inappropriate. 

You can submit your written input in one of the following two ways:

• email your input to clerks@portmoody.ca; or
• mail or hand-deliver a paper copy to Legislative Services, City Hall, 100 Newport Drive, Port Moody, V3H 5C3. 

Submissions must be addressed to Mayor and Council with “Public Input” written in the subject line of an email or on a paper envelope. 

You can find more information about this process in the Written Public Input Corporate Policy. If you have any questions, please email clerks@portmoody.ca or call 604-469-4500.