Hosting a Festival or Special Event

NEW for 2022 (and beyond)

There is now an intake period for event applications which will take place every Fall for events happening the following year. For example, an application for an event in 2023 will need to be submitted in the Fall of 2022.

The intake period for events happening in 2022 ended on December 13, 2021. Applications are currently being evaluated and priority will be given to returning events and new events with a connection to Port Moody and its community members. Applications submitted after December 13, 2021 may be considered if capacity for festivals and events remains.

Commercial events (eg. gated/ticketed) are not being considered for Rocky Point Park at this time.

The Festival and Special Event Assistance Program is suspended until further notice, however eligible community groups can still apply for fee waivers under this program.

Visit portmoody.ca/covid19 to stay up-to-date on impacts to City services

We are excited that you have selected Port Moody as the site of your new or returning event! We can help you through the event application process and even provide you with funding and marketing opportunities. Before you start planning, please review our Festival and Special Events Handbook and Sustainable Events Policy (and special event waste management planning tool) to ensure that your event meets our guidelines.

Apply to host a festival or event

There are two separate event applications depending on whether or not you are hosting an event or festival for the first time, or if this is an existing event. We must receive your application at least three months prior to the requested event date.

Event funding

We recognize the important role that special events play in a healthy and vibrant community. We offer two programs to provide financial assistance to event organizers. Review our Festival and Special Event Assistance Program and our Artist Grant Program to see if your event qualifies for funding.

Port Moody based groups can apply for a fee waiver if their event is being held in a City facility. Review the Fee Waiver Application Form to see if you qualify.

Marketing support

Would you like to advertise your event in the City? Put up a sign or banner to raise the profile for your upcoming event. Review the following advertising opportunities:

• Promote your community event by adding it to the City's online Events Calendar
• Have outdoor event signs? Display them throughout the city by completing a Cultural Event Sign Permit Application. Not sure where you can install your signs? Check out maps of the permitted cultural event sign locations
• Have a banner? Display them on the Moody Street Overpass by completing the Moody Street Overpass Banner Permit application
• Drop off up to 10 posters and/or 50 rack cards at City Hall reception (Attn: Cultural Services) to be displayed in the Civic Centre, Recreation Complex, and Kyle Centre

You can also send an email to the Events Coordinator to place your event information on the three TVs in the Civic Centre Galleria.

The two Digital Billboards, located at the southside of Barnet Highway (near former Barnet Landfill) and Barnet Highway at Ioco Road (near Inlet Centre Station), are operated by Pattison Outdoor Advertising. Port Moody businesses, non-profits, and community groups receive a 20% discount on advertising.

Additional event permits and resources

Depending on the size, location, and type of event, you may need to apply for additional permits.