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Hosting a Festival or Special Event

We are excited that you have chosen Port Moody to host your new or returning event. On this page you’ll find important information that will assist you in preparing your event application and in planning your event.

Should you have any questions, please contact:

Aysha Martin - Parks Events Assistant

Devin Jain – Manager of Cultural Services

Where to Start
Before submitting an application to host an event in Port Moody, it is important to take the time to read the Festival and Special Event Handbook and Sustainable Events Policy. These documents will provide you with important information on the City’s requirements, expectations, and available support as you prepare your application and plan your event.

Which Application Form Should I Use?
Use the Application for a New Festival or Special Event if:

  • you are proposing a new event for Port Moody;
  • significant changes are being proposed to your returning event;
  • you are a new organizer taking over an existing event; or
  • you are bringing a past event back to Port Moody after taking a break.

Use the Application for an Existing Festival or Special Event if:

  • your event took place last year and you have no significant changes.

Funding Support for Events
The City recognizes the important role that special events play in a healthy and vibrant community and offers several programs to assist with various types and sizes of events. Please use the City Grant Programs link on the right hand side to review the full details and qualification requirements for each program. The programs available are:

Fee Waivers – this program provides small value fee waivers and is available to qualifying Port Moody based groups for a variety of events and activities.

Festival and Special Event Assistance Program – this program provides fee waivers, in-kind support, and financial grants to qualifying groups/festivals of all sizes. (see Grants and Scholarship Programs)

Artist Grant Program – this program is primarily geared towards supporting individual artists but can also be accessed to support small grass-roots special events focused on the arts that need a little extra help. (see Grants and Scholarship Programs)

Marketing Support for Events
The City has several opportunities to help promote your event. The support available does vary slightly depending on the type of event, so please see section 18 of the Festival and Special Event Handbook for full details. You’ll find links to the promotional support forms on the right.

There are currently no application forms for requesting space on the Galleria TVs or placing signs at the entrance to the Civic Complex (corner of Ioco Road and Newport Drive). Please use the email links on the right to make your request. Include the date(s) of your event and we will get back to you with space availability and size specifications.


Quick links - purple

Event Documents/Forms
  • Festival and Special Event Handbook
  • Corporate Policy - Sustainable Events
  • Special Event Waste Management Tool
  • Application for a New Festival or Special Event
  • Application for an Existing Festival or Special Event
    Promotional Forms/Links
  • Cultural Event Sign Permit Application
  • Cultural Event Sign Permit - Locations
  • Moody Street Overpass Banner Placement Request Form
  • Sign Placement Request Form (for kiosk located at Barnet Hwy & Ioco Rd)
  • Arts & Culture Calendar Submission Form
  • Request to Place Sign at the Civic Centre Entrance (email)
  • Request to Add Slide to the Galleria TVs (email)

    Other City Forms
  • Highway Use Permit
  • Building Permit Application Process
  • Fee Waiver Application Form
  • Grants & Scholarship Programs

    Additional resources - purple
  • Special Event Permit (liquor permit)
  • Fraser Health Authority (food permit)
  • Technical Safety BC (electrical/rides)
  • SOCAN (music)
  • Gaming (raffles/gambling)
  • Vancouver Port Authority (water activities)

    Last updated: 31/01/2019 11:34:28 AM