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Festival and Special Event Assistance Program

The goal of the City’s Festival and Special Event Assistance Program is to provide financial assistance and/or in-kind support to community groups wishing to host a festival or event in Port Moody. Financial and in-kind resources are limited; interested groups must submit an application form (see application process below) for consideration by Council (for Category 1 and 2 festivals/events) or City staff (for Category 3 festivals/events).

Application Process

The Festival and Special Event Assistance Program divides festivals and special events into three broad categories, based on the level of assistance requested. If you are not sure which category your festival or event falls into, please contact Devin Jain, Manager of Cultural Services, via email (djain@portmoody.ca) or phone (604-469-4689).

Category 1 Festivals and Special Events
Category 1 festivals and special events have a wide appeal and are well attended. Financial assistance and in-kind support may be requested by filling out a Festival and Event Grant Application form, and submitting it to Devin Jain, Manager of Cultural Services (djain@portmoody.ca). Requests for financial assistance must be submitted no later than six months prior to the requested date of your event. If you are requesting in-kind support only, your application must be submitted no later than three months prior to the event date. Please allow up to four weeks for processing and review of your application.

You will be notified when your application is forwarded to Council for their consideration. If your application is approved by Council, an Event Assistance Agreement is drawn up, which clearly describes how the City will support the event, and outlines both the City’s expectations and the applicant’s responsibilities. An Event Assistance Agreement is valid for three years.

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Category 2 Festivals and Special Events
Category 2 festivals and special events are expected to have moderate attendance numbers. Financial assistance and in-kind support may be requested by filling out a Festival and Event Grant Application form, and submitting it to Devin Jain, Manager of Cultural Services (djain@portmoody.ca). Requests for financial assistance must be submitted no later than six months prior to the requested date of your event. If you are requesting in-kind support only, your application must be submitted no later than three months prior to the event date. Please allow up to four weeks for processing and review of your application. 

You will be notified when your application is forwarded to Council for their consideration. An event in this category may be new to the City, or it may be scheduled annually; however, any financial assistance from the City will be limited to the event’s first three years in operation. It is expected the festival or event will be self-financing after the third year of City support.

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Category 3 Festivals and Special Events
Category 3 festivals and special events have a wide appeal with good attendance, but not to the same degree as Category 1 festivals and events. Events in this category are not eligible to receive cash financial assistance, but may be supported through fee waivers, minimal in-kind support, and permission to use City facilities and/or parks. Category 3 event organizers must fill out a Festival and Special Event Application form, and submit it to Devin Jain, Manager of Cultural Services (djain@portmoody.ca). Your application must be submitted no later than three months prior to the event date. Please allow up to four weeks for processing and review of your application. Approvals are authorized by City staff. 
 

Last updated: 02/06/2017 3:40:54 PM